Privacy policy

Last updated: 20 December 2024

1. Introduction

AccountBase Partners is committed to protecting personal data and processes it in line with GDPR (General Data Protection Regulation) standards.

2. What data we collect

• Contact details: name, address, phone number, email address, Chamber of Commerce number
• Financial data: bank accounts, invoices, tax information, business finances
• Identification data: citizen service number (BSN), copy of ID, date of birth
• Website usage: IP addresses, browser information, correspondence

3. What we use your data for

• Providing our partner services
• Access to our accounting platform
• E-learning and training
• Invoicing and payments
• Communication about services
• Legal obligations

4. Legal basis

• Performance of the agreement
• Legal obligations
• Legitimate business interests
• Explicit consent

5. Retention periods

• Financial records: 7 years
• Tax files: 7 years after the end of the financial year
• Personnel files: 2 years, or 7 years for tax documents
• Correspondence: duration of the agreement plus 7 years

6. Sharing with third parties

• Tax authorities (Belastingdienst)
• Chamber of Commerce (Kamer van Koophandel)
• Software providers (under a data processing agreement)
• Banks
• Accountants and bookkeepers
• Analytics and advertising services: Google (Analytics), Microsoft (Clarity) and Meta (Pixel). This may involve processing data outside the EU.

7. Security measures

• SSL certificates for encrypted connections
• Server protection and firewalls
• Access restrictions
• Regular back-ups
• Staff training

8. Your rights

• Right of access: you can request which data we hold about you
• Right to rectification: have incorrect data corrected
• Right to erasure: have data deleted (within legal limits)
• Right to restriction: restrict processing
• Right to data portability: transfer your data
• Right to object: object to processing
• Right to withdraw consent: withdraw previously given consent

9. Cookies and tracking

We use functional and analytical cookies, and marketing cookies to measure our advertising: Google Analytics (website analytics), Microsoft Clarity (anonymous session analytics) and the Meta (Facebook) Pixel (advertising measurement). These services may process data outside the EU. See our cookie policy for the full overview and opt-out links.

10. Contact

For questions about this privacy policy or to exercise your rights, contact us at info@accountbasepartners.ae. You have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).